Feature
Purchase orders through to goods receipt
Order from a supplier, receive against the order, and have the costing and the bookkeeping happen as a consequence rather than as a second job.
The buying document
A numbered purchase order on a per-store sequence, one line per product, against a supplier with a recorded lead time. Lines can be uploaded from a spreadsheet and reviewed before the order is raised; a repeated SKU is an error rather than a silent quantity merge, because one line per product is enforced by the database.
Receiving
Receive fully or partially. Each receipt writes a ledger movement per line, updates the weighted-average cost, records what was actually invoiced on that delivery, and posts inventory against goods-received-not-invoiced so the liability exists before the vendor’s bill arrives.
Freight stays a period expense
Shipping and duty sit on the order header rather than being amortised into unit cost. Landed costing makes an item’s cost depend on what else happened to be on the same truck, which makes the same item cost different amounts for no reason you can explain to anyone later.
Then the vendor bill
When the invoice arrives, raise the bill against the order to clear goods-received-not-invoiced, or code it straight to an expense account. The bill is what the vendor actually charged, which is not always what the order said.
Questions, answered
Can I receive more than I ordered?
Receipts are checked against the order, and the ledger’s unique indexes are what make a receipt once-only rather than a status check that a race could slip past.
What if the price changed between ordering and delivery?
The receipt records the cost actually invoiced on that delivery, and that is what moves the weighted average. The purchase price variance against what you were carrying is one query away, because both the cost that went out and the average after it are stored on the movement row.
Related capabilities
Inventory that reconciles, to the unit
Stock figures are only useful if you can explain how they got there. Every movement in Bizsoftbiz is an append-only ledger row with a running balance and the cost in force at the time.
Read moreEvery unit, accounted for
When a stock figure looks wrong, the question is always what happened. The movement ledger answers it directly.
Read moreWhat to order, worked out from what actually sold
A reorder point that was typed in once and never revisited is a guess. Bizsoftbiz computes one per product from your own trading history and the supplier’s lead time.
Read moreSee it on your own numbers
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